6.1 The board of directors should take steps to ensure that as many shareholders as possible may exercise their rights by participating in general meetings of the company, and that general meetings are an effective forum for the views of shareholders and the board. Such steps should include:
6.1.1 making the notice calling the meeting and the support information on the resolutions to be considered at the general meeting, including the recommendations of the nomination committee, available on the company’s website no later than 21 days prior to the date of the general meeting, and sending this information to shareholders no later than two weeks prior to the date of the general meeting
6.1.2 ensuring that the resolutions and supporting information distributed are sufficiently detailed and comprehensive to allow shareholders to form a view on all matters to be considered at the meeting
6.1.3 setting any deadline for shareholders to give notice of their intention to attend the meeting as close to the date of the meeting as possible
6.1.4 ensuring that shareholders who cannot attend the meeting in person can vote by proxy
6.1.5 ensuring that the members of the board of directors and the nomination committee and the auditor are present at the general meeting
6.1.6 making arrangements to ensure an independent chairman for the general meeting
6.2 The notice calling the general meeting shall provide information on the procedures shareholders must observe in order to participate in and vote at the general meeting. The notice should also set out:
6.2.1 the procedure for representation at the meeting through a proxy, including a form to appoint a proxy
6.2.2 the right for shareholders to propose resolutions in respect of matters to be dealt with by the general meeting
6.2.3 the Web pages where the notice calling the meeting and other supporting documents will be made available
6.3 The company should, at the earliest possible opportunity, make available on its website:
6.3.1 information on the right of shareholders to propose matters to be considered by the general meeting
6.3.2 proposals for resolutions to be considered by the general meeting, alternatively comments on matters where no resolution is proposed
6.3.3 a form for appointing a proxy
6.4 The board of directors and the chairman of the general meeting should ensure that the general meeting is given the opportunity to vote separately for each candidate nominated for election to the company's corporate bodies.
Electing the chairman for the meeting is a permanent item on the agenda for the general meeting. Up to now the chairman of the board has been elected to chair the meeting. Members of the board are requested to participate at the company’s general meetings
The company has no deviations from the code of practice.